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Human Resources Administrative Assistant

Company: People Incorporated
Location: Fall River
Posted on: January 7, 2021

Job Description:

Human Resources Administrative AssistantHourly Rate: $14.50People, Incorporated is a human service agency serving the Southcoast community, including the Greater Fall River, New Bedford, and Taunton areas. As a partnership of specialized, integrated programs, we provide unique opportunities to people with life challenges. Since our inception in 1968, we have been one of the largest providers of supports and services to people of all abilities in the community. Let People, Incorporated be Your Path to Opportunity!People Incorporated is looking for a dynamic individual to join our HR team as an Administrative Assistant. Our Administrative Assistant is responsible for performing clerical and office functions to support the Human Resources team with regard to the recruiting, compliance and training functions while providing excellent customer service to employees and external stakeholders.ESSENTIAL FUNCTIONS:

  • Assist with maintaining multiple HR data collection platforms to include but not limited to, Applicant Tracking System (ATS), ADP and eAcademy.
  • Responsible for updating workflows and users, ATS workflow reports, sending letters and other required department correspondence.
  • Responsible for department checklists, collecting documents, and updating trackers regularly.
  • Coordinate and complete appropriate background record checks, references, training attendance/scheduling and provide necessary follow up.
  • Assist with tracking of discipline for transfer eligibility and terminations.
  • Responsible for monthly charge expenses to process for payment.
    • Responsible for the registration of job fairs and preparing required marketing materials.
    • Responsible for regular communication and follow up with applicants and employees of all levels of the Agency.
    • Create employee personnel, electronic and confidential files; make copies, scan mail/e-mail and file records as needed.
    • Assists with projects as necessary.
    • Answer and redirect phone calls to appropriate the member of the Human Resources team.
    • Attend meetings as required.
    • Assist in the organization and maintenance of the Human Resources equipment/supplies.QUALIFICATION
      • High school diploma or equivalent.
      • 2 or more years' administrative experience in recruitment and HR.
      • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point).
      • Proven ability to handle confidential information with discretion.
      • Skill in organization, prioritization, and working independently.
      • Ability to communicate and work with others cooperatively.
      • Ability to multi-task.
      • Skill in administrative/office functions including but not limited to typing, and computer operations.People Incorporated offers a competitive salary and benefit package that includes health, dental, 403(b), FSA, LTD, Life Insurance and generous accrued time off. To learn more about People Incorporated please visit us online at www.peopleinc-fr.org

Keywords: People Incorporated, Fall River , Human Resources Administrative Assistant, Human Resources , Fall River, Massachusetts

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