Office Clerk

Company: Inteplast Group
Location: North Dighton
Posted on: June 15, 2022

Job Description:

Description/Job Summary

Position Objective:

Provide administrative and/or clerical support for Plant Manager.

Authority/Decision Making:

Order and control plant office supply inventories.

Duties & Responsibilities:

+ Collect all production/operation-related paperwork for data entry daily. Makes all corrections as needed to complete the task at hand.

+ Key in all line-by-line production data/ticket discrepancies.

+ Fill out a discrepancy report for any production data/ticket discrepancies.

+ Send discrepancy reports out to all necessary individuals.

+ Post all production and reclaim data to the system.

+ Closeout all completed charts.

+ Organize and file all completed charts by charting number.

+ Any other duties or responsibilities as determined by the Plant Manager that would fall within the normal job requirements of data entry.

+ Team participation in ISO program.

+ Must have regular, reliable attendance, and willing to work outside the regular schedule as required.

+ Willing to handle job stress and interact with others in the workplace.

Task and Duties:

+ Insure update notifications to responsible persons on all policies and procedures that require periodic reviews and updates.

+ Order and control plant office supply inventories.

+ Coordinate General Affairs requirements for all sections (i.e., follow-up on travel and lodging arrangements).

+ Any other duties or responsibilities as determined by the Plant Manager that would fall within the normal job requirements of an Administrative Assistant.

+ Overtime as required by Plant Manager.

+ Check with Accounting for completed check request - distribute accordingly.

+ Prepare PRs for signature. Copy, file, and send originals to Purchasing.

+ Prepare no loss time and perfect attendance report on hourly employees quarterly.

+ Prepare and maintain improvement project database.

+ Process invoices at a minimum of 10 per hour with limited errors.

+ Match invoices to purchase order for processing.

+ Research and resolve invoice discrepancies and issues.

+ Review invoices for appropriate documentation and approval prior to payment.

+ Assist with other accounting projects in the office.

Non-routine:

+ Prepare and maintain improvement project database.

+ Employee boot and safety glasses requisitions. Copy, record, and send originals to Accounting.

+ Arrange payment for all invoices.

+ Prepare per diem check requests.

+ Maintain filing system for the plant office.

Machinery and Electrical Devices Used:

+ Computer

+ FedEx Ship Manager

+ Fax Machine

+ Printer

+ AS400

+ Laminator

Physical Activity Required:

+ Climbing, ascending, or descending ladders, stairs, scaffolding, ramps, poles, and the like, using feet and legs and/or hands and arms. Body agility is emphasized.

+ Balancing, and maintaining body equilibrium to prevent falling when walking, standing, or crouching on narrow, slippery, or erratically moving surfaces.

+ Stooping, bending body downward and forward by bending spine and waist. Example: Changing paper in the printer, copier machine.

+ Kneeling, bending legs at knee to come to a rest on knee or knees.

+ Crouching, bending the body downward and forward by bending the leg and spine.

+ Reaching, extending hand(s) and arm(s) in any direction. Example: Giving signals, reaching for material, or handling an item.

+ Standing, particularly for sustained periods of time. Example: Making copies, giving presentations, directing traffic.

+ Walking, moving about on foot to accomplish tasks, particularly for long distances.

+ Pushing, using upper extremities to press against something with steady force in order to thrust forward, downward, or outward.

+ Pulling, using upper extremities to exert force in order to drag, haul or tug objects in a sustained motion.

+ Lifting, raising objects from a lower to a higher position, or moving objects horizontally from position to position. DEGREE OF LIFTING: 5-50 lbs.

+ Grasping, applying pressure to an object with fingers and palm.

+ Feeling, perceiving attributes of objects such as size, shape, temperature, or texture by touching with skin, particularly that of the fingertips.

+ Talking, expressing, or exchanging ideas by means of the spoken word; via face to face or telephone.

+ Hearing, perceiving the nature of sounds with no less than a 40 dB loss @ 500 Hz, 1000 Hz, and 2000 Hz with or without correction. Ability to receive verbal communication and to make fine discriminations in sound, such as when making fine adjustments on machined parts.

+ Repetitive motions, substantial movements (motions) of the wrists, hands, and/or fingers. Example: filing, sorting mail, starting ignition of machinery.

Required Qualifications:

+ Must be level A Data Entry or Office Clerk previously.

Keywords: Inteplast Group, Fall River , Office Clerk, Administration, Clerical , North Dighton, Massachusetts