Office Specialist (USA-Somerset-NJ
Company: CTI Education Group
Posted on: February 22, 2021
Job Description Office Specialist (USA-Somerset-NJ) - ( 20008655
) Description Summary: Performs advanced administrative and project
related functions as needed in support of the Company and/or
residing office location. Essential Functions:
- Provides administrative support related to overall office
functionality including support to Finance, Human Resources,
Information Technology (IT), and Legal departments and/or
administrative support to management and staff as applicable in
respective country office location.
- May serve as the primary contact for vendor services which may
include coffee service, food and drink vending machines, overnight
courier, office supplies, and recycling/documenting shredding
services. Ensures the most cost-effective method is used and offers
alternative solutions as practical.
- Oversees and maintains shipping/receiving and
mailroom/distribution, including the requisition, and storage of
shipping materials. Maintains general storage areas, as
- Oversees building safety and security by issuing and tracking
ID badges as well as coordinating annual and semi-annual fire
- Oversees coverage of reception desk and main telephone line.
May serve as primary receptionist as necessary.
- Maintains up-to-date seating chart and floor plans. Monitors
seating and space capacity and provides updates to Corporate
Services and site head. Liaises with department management for new
hire placement within the facility and ensures workstation
readiness with IT contact.
- Provides communication to all employees regarding building
issues as requested by the Corporate Services department and serves
as the office lead for building evacuations and
life/safety/security issues and procedures as applicable in
respective country office location. Assists in the elaboration and
updates of the local Business Continuity Plan and Facility
- Addresses or gains respective property management assistance on
all Corporate Real Estate Services related requests/helpdesk
tickets submitted by employees and/or visitors of the Company.
- --Assists with local logistics of office moves as applicable in
respective country office location.
- Contributes to maintaining and evaluating budgets, General and
Administrative (G&A) expenses, and capital expenses including
purchase requisitions and related invoices for all site
- --Assists with sponsor audits at on-site locations.
- --Assists with logistics for department and customer meetings.
Qualifications Requirements : High school diploma; or equivalent
education and experience. Moderate experience providing specialized
administrative support. Some college courses preferred. Proficiency
utilizing Microsoft Office Suite (Word, Excel, Power Point),
voicemail, email and Outlook calendar. Accurate and efficient
keyboard skills are necessary. Ability to tactfully and effectively
work with all levels of employees and maintain confidentiality is
necessary. Highly effective verbal, written, interpersonal, and
team-oriented skills. Ability to organize and prioritize work to
meet aggressive deadlines is essential. Disclaimer: Tasks, duties,
and responsibilities as listed in this job description are not
exhaustive. The Company, at its sole discretion and with no prior
notice, may assign other tasks, duties, and job responsibilities.
Equivalent experience, skills, and/or education will also be
considered so qualifications of incumbents may differ from those
listed in the Job Description. The Company, at its sole discretion,
will determine what constitutes as equivalent to the qualifications
described above. Further, nothing contained herein should be
construed to create an employment contract. Occasionally, required
skills/experiences for jobs are expressed in brief terms. Any
language contained herein is intended to fully comply with all
obligations imposed by the legislation of each country in which it
operates, including the implementation of the EU Equality
Directive, in relation to the recruitment and employment of its
employees. Primary Location Job Schedule : Full-time Travel : No
Employee Status : Regular Syneos Health is an Equal Opportunity
Employer. All qualified applicants will receive consideration for
employment without regard to race, color, age, religion, marital
status, ethnicity, national origin, sex, gender, gender identity,
sexual orientation, protected veteran status, disability or any
other legally protected status and will not be discriminated
Keywords: CTI Education Group, Fall River , Office Specialist (USA-Somerset-NJ, Administration, Clerical , Somerset, Massachusetts
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